Whidbey Island Birth and Baby Fair
Sponsorship and Exhibitor Opportunities
Saturday, November 18, 2017
Location: Best Western Plus - Oak Harbor
10:00 am – 3:00 pm
Sponsorship and Exhibition Opportunities at the Whidbey Island Birth and Baby Fair are limited and are subject to approval by Abigail Gross of Coral & Mint Doula Services (CMDS). We are working to create a diverse event with many different types of booths, information and vendors. Spaces will be decided based on relevance to birth, babies and growing families, as well as limits on similar types of vendors. When you receive an email letting you know if there is space for your business or organization, you will receive payment instructions and a vendor agreement. Please check your email from me or Eventbrite.
Doula applications are currently not being accepted while Coral & Mint Doula Agency is being formed. Please come back at a later date or email email@example.com with subject "Birth worker Notification".
Placenta Encapsulation Specialist (not in conjunction with doula business) and Childbirth Educator applications are now being accepted.
For those desiring the full benefits of sponsorship, this form must be submitted along with payment by August 1, 2017. Exhibitors must complete the form and submit payment no later than October 27, 2017. An Early Bird Discount of 10% will be given to those registering by August 1, 2017 by entering code EARLYBIRD. Late fees will be applied to those who applies starting October 28, 2017.
Who & what are we looking for?
We want a balance of…
- Baby & Maternity Merchandisers
- Innovative Products
- Baby & Maternity Boutiques
- Retailers That Sell Baby & Maternity Products
- Healthcare Providers
- Natural Health Options
- Specialized Photographers
- High Quality Vendors That Will Benefit Moms & Families
Please check with us prior to registering…
- LuLaRoe - FULL
- Discovery Toys
- Young Living
- Usborne Books
- Insurance / investment companies
- Real estate related businesses
We are seeking a well balanced mix of products, services, and resources at each show. Please note that we may not be able to accommodate you due to limited space per category and reserving your space early is recommended.
Vendor/Exhibitor spaces may not be shared.
We will provide 1 - 6ft table, at the exhibitor hall.
Please bring your own table cloth.
Sponsor - $300.00
Benefits of being an advertising sponsor include:
- Logo on all banners and signage
- Premier exhibit space, 2 side by side 8’ table
- Gift bag inclusion
- 1/2 page program ad
- Logo on front of fair program
- Highlighted listing on program and web site.
- Increased visibility during event and in all media marketing
- Event announced as ‘sponsored by’ in all marketing, advertisements & press releases. For example:
- The Whidbey Island Birth & Baby Fair
- Sponsored by: BG Baby, Medela & Citro
**Application must be received and approved by publishing deadlines to include all items.
Featured Area/Classroom Sponsors - $200.00 - For the Boardroom
Featured areas include the nursing nook, the play/rest area, food and refreshments or a photo booth. Create a customized exhibit area for your business or products while providing a great space for mom & baby. Experience heightened show exposure & a captive, appreciative audience.
Benefits of being a featured area sponsor include:
Named area to also be used as exhibit space
· Highlighted program listing
· Listed on applicable signage throughout fair and on program map
· Distribution of samples, in goody bag and/ or in featured area
· Display, use or distribution of product if applicable
· Options include equipment and services within area
**Application must be received and approved by publishing deadline to include all items.
Nonprofit Pavilion Sponsor - $150.00
Opportunity to show support for local community organizations by sponsoring tables for up to 5 organizations, proposed by Sponsor and approved at the discretion of CMDS. Organizations selected will support the maternity and parenting industry, and would otherwise be unable to exhibit at the fair. Sponsorship includes:
“Nonprofit Pavillion brought to you by” signage at the front of the Nonprofit Pavillion, a dedicated section on the Exhibit Hall Floor
Opportunity to include one item in the goody bag – can be a brochure, flyer, coupon, or product (no larger than 8”, please). Sponsor must provide 75 of the item and deliver to Abigail Gross by Friday, September 29, 2017
Company logo, link, and description on event page
Company name and description in the printed event guide
Exhibitor Plus - $50.00
8x1 or 8x3 table plus space for racks if needed
Includes all the benefits of an Exhibitor (below), plus increases the exposure for your booth or demo hours when you include your information in our in-demand goody bag, which is provided to 50 Fair attendees that features resources, coupons, giveaways and more. One item only– can be a brochure, flyer, coupon, or product (no larger than 8”, please). Sponsor must provide 75 of the item and deliver to Abigail Gross by Friday, October 27, 2017.
Exhibitor - $30.00 - SOLD OUT (still taking applications for wait list)
Engage with attendees from a table in our Exhibit Hall. All exhibits include:
· Standard folding table (6x1’ table) and two chairs
· Company logo, link, and description on event page
· Company name and description in the printed event guide
Exhibitors who will be selling products during the fair must have a valid vendor's permit by the day of the event.
Event Guide Advertising – Full Page - $75.00; Half Page - $50.00; ¼ Page $25.00
Increase your visibility with a display ad in our event guide, which is provided at no cost to all attendees and includes details on workshops, exhibitors and sponsors. All art must be print ready and emailed in high-resolution PDF to the Abigail.firstname.lastname@example.org by Friday, September 29, 2017.
Resource Provider - $10.00
Can’t make it to the Fair, but still want to get your name out? Include your information in our in-demand goody bag, which is provided to the 75 Fair attendees that features resources, coupons, giveaways and more. One item only – can be a brochure, flyer, coupon, or product (no larger than 8”, please). The Resource Provide must provide 75 of the item and deliver to Abigail Gross by Friday, October 27, 2017.
Raffle Contributor - Free
Give attendees an opportunity to experience your value when you contribute to our raffle! All attendees will be given one raffle ticket with their admission and have the opportunity to purchase additional tickets to support our fundraiser for Birth and Baby Fair 2018.
Your name and item/service description will be listed on the Fair website and may be highlighted in our raffle promotions, including on social media, in the event guide and in advertising. Items or services must have a value of $50 or more. For services, contributors must honor a 12-month expiration date for winners to claim prizes and provide a gift certificate along with informational materials. All contributions must be delivered to Abigail Gross by Friday, October 27, 2017.
Speaker / Class Instructor - Free
Your company name on the class schedule (to be distributed to all attendees upon entrance to the event).
Your name/company posted on the class list on social media posts and event Facebook page.
One class time slot – class time slots are 30-45 minutes long.
Opportunity to meet and interact with attendees during your class.
Time slot(s) at the Class Sponsors table immediately after your class to continue to answer questions and interact with class attendees and other families attending the expo.
For Non-profits & Community Support Organizations
We are happy to offer our wonderful local resources space at our FREE Community Table - this will be a shared Vendor/Exhibitor space with resources about our local non-profits and support organizations. You can have your materials displayed here for the entire event and the table will be staffed in shifts by the various organizations participating. If you would like to have space for your promotional materials and provide a person (or 2) for the table, please send an email to: email@example.com
Community groups and nonprofits who wish to have a full Vendor/Exhibitor space exclusive to their organization will need to fill out the application and pay the full fee.
Cancellation and Refunds
Any cancellation before October 1, 2017 will receive 50% refund. Cancellations after October 1, 2017 will not be refunded.